Frustrating and unproductive meetings are a leading cause of burnout, adding unnecessary workload to knowledge workers who already spend over 50% of their working hours in meetings.
The epicMeets Facilitation App is a data-driven, science-based tool designed to improve every aspect of meetings. Its user-friendly design makes it easy to use for anyone, ensuring smooth facilitation and active participation. It empowers teams and turns meetings into valuable opportunities for learning, motivation, and continuous improvement.
How epicMeets Transforms Meetings
Active Guidance – Real-time AI-powered coaching keeps discussions focused and productive.
Structured Agendas – Over 40 customizable templates help tailor meetings to your specific needs.
Engagement Prompts – Encourage every participant to contribute meaningfully.
Humanized Summaries & Follow-ups – Human-generated video summaries and task assignments enhance accountability.
Continuous Improvement – The eM-Score provides data-driven feedback loops to measure and refine meeting effectiveness.
Using epicMeets together with our unique epics, teams experience four times better recollection than traditional meetings. epicMeets turns meetings from a time drain into a powerful tool for collaboration and business growth.
👍 Makes preparation easier and faster for both meeting organizers and participants.
👍 Teaches an effective approach to preparation.
Supports effective meeting guidance for hosts
👍 Smart facilitation that taps into individual expertise for maximum impact
👍 Strengthens participant focus using research-based engagement strategies
Helps to survive a high volume of meetings
👍 Video tool for clear, high-quality insights through human-made summaries of meeting outcomes.
👍 Easy to log agreed tasks and tracking of task completion.
Empowers to develop better meeting habits
👍 For the first time ever, individual experiences and actual meeting dynamics are measured by the eM-Score.
👍 Ensures a data-driven path to better meetings and elevating individual performance.
Stop the meeting madness
On average, we spend over 20 hours a week on poorly planned or run meetings, which harm creativity and efficiency and lead to reduced innovation and frustration. Imagine a world where that never happens!
12.500€ / week
Disengaged people in inefficient meetings can be costly. As an example, take a 50-person company (avg hourly cost 50€), where each employee spends 5 hours/week in non-productive meetings, which could cost the company 12.500€ /week
Overloaded, disengaged and unfocused
Studies show that 65% of employees agree that meetings prevent them from completing their own work. 45% feel overwhelmed by the number of meetings they attend. Tech has made creating and sending out invites too easy.
Organizing great workshops is easy with the right tools
Sometimes, a regular meeting isn’t enough—you need a workshop to inspire creativity. However, planning and conducting a workshop can be challenging. That's where the epicMeets facilitation app comes in; it helps you set up effective workshops and guides you through the process.
To take your workshops to the next level, we have developed innovative visual working tools called epics that enhance collaboration and boost human performance. Our facilitation app simplifies the use of these tools during workshops.
epics aren’t just visual aids but metaphoric and symbolic tools to create a shared language that unlocks creativity, enhances understanding, and transforms how teams work together.
Scientific evidence proves that using epics simplifies complex communication, making alignment easier. Joint attention increases by an incredible 58%, keeping everyone focused on what truly matters. Engagement levels double, ensuring that every participant is actively contributing and that the shared understanding within the team grows stronger. Most importantly, key insights and discussions don’t fade away once the workshop ends—teams using epics remember four times better than before.
The difference is tangible. When your workshops move beyond mere words and into visual working, collaboration becomes effortless, outcomes become clearer, and teams leave not just with ideas but with lasting impact.
Meetings are meant to drive collaboration, innovation, and decision-making. Yet, they often do the opposite. Frustrating and unproductive meetings are a leading cause of burnout, adding unnecessary workload to knowledge workers who already spend over 50% of their working hours in meetings.
Despite their central role in knowledge work, studies show that 71% of meetings are unproductive—leading to wasted time, poor decision-making, and disengagement.
But with the right tools, those wasted hours can be transformed into productive outcomes.
epicMeets tackles the core issues of bad meetings
Disengagement: People tune out when meetings lack direction or purpose.
Diversity challenges: People learn, communicate, and engage differently.
Low collaboration. People are present but not heard.
Mitigating leadership challenges: Hierarchical leadership styles that stifle creativity.
Administrative overload: Your most valuable resource—often managers—wastes precious time managing agendas, tracking time, and organizing follow-ups instead of focusing on working with their team and making decisions.
Who really needs this? Probably you do!
Are you a leader who wants your teams to be more productive, an HR professional who wants to transform how teams are aligned, engaged, and inclusive, or a Team Lead who wants to improve your team? You can rest assured that epicMeets is for you!
Our initial touch point is often the Team lead; who knows how much time and effort it takes to plan and run great sessions. They often want a simple solution that makes their team more focused and inspired so they can focus 100% on working with the team.
When do you use our tools?
epicMeets is designed to be used whenever teams or organizations want to enhance the quality and productivity of their meetings or workshops. Whether for daily stand-ups, strategic planning sessions, or large-scale workshops, epicMeets offers a comprehensive solution to improve engagement, track progress, and continuously develop meeting and workshop skills. It is particularly beneficial for teams looking to:
Ensure focused and efficient meets with clear outcomes.
Facilitate equal participation and collaboration.
Gain insights and feedback to improve future meets.
Support meeting and workshop hosts with smart preparation and templates.
Record and revisit meet outcomes for ongoing learning.
Allow team leaders to focus entirely on working with the team while epicMeets handles the meeting structure and flow.
Get going in just two minutes
After testing our tools with hundreds of users, we know it only takes a few minutes to learn how to use our unique visual creativity tools, the epics. Our facilitation app will help you start using the visual tools with 40+ professionally built templates and easy step-by-step instructions.
Impressions from our pilots customers
“It forces face-to-face communication with no distractions, working towards a shared goal, which is a good way to build team spirit and make collaboration easier. This was also a nice way of getting to know the team members better.”
"The objects make the environment easier to communicate. Although they feel silly initially, once one starts using them, the objects help a lot, and nothing feels silly anymore."
“ I liked the abstract shapes forcing you to explain why you chose it and what it represents. Combining your individual stories forces the conversation to stay on topic, and everyone is talking about the same thing.”
“The haptics. I think it's good for the mind to interact with something physically. It helped me develop ideas by seeing some visual ”prompts.”
" I really liked the well-structured flow of discussion, the diversity of the visual prompts, and the evidence behind them."
"The whole team talking together, learning what others think, then working together to finalize with one idea"
