Meetings that actually work

If you’re a team lead or manager, you know the pain of meetings that drain time and energy without driving real outcomes. Our app helps you prepare with purpose, guide with clarity, and follow up with impact. Your meetings become powerful moments of alignment, collaboration, and progress.
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Meetings Are Broken

Hidden costs Fight burnout Unproductive Disengagement
hidden costs

The Hidden costs of bad meets

Poorly run meetings cost a 1,000-person organization over 350,000 € every week—just from 7 wasted hours per employee.

BURNOUT

Fight burnout

Recent studies also show that frustrating meetings are a major cause of burnout, adding overwhelming workloads.

Unproductive

Unproductive

Most meetings waste time instead of creating value. Harvard Business Review reports that 71% of senior managers find meetings unproductive, and 62% say they fail to foster team connection.

disengaged teams

Disengagement

Despite their central role in knowledge work, studies show that 71% of meetings are unproductive—leading to wasted time, poor decision-making, and disengagement.

You deserve better tools.

The Solution: epicMeets App

epicMeets is your smart meeting assistant. It is built to support you from planning to follow-up. Unlike traditional tools that only focus on scheduling or note-taking, we focus on how humans perform in meetings.

epicMeets helps you build a better meeting culture - one moment at a time. It supports you before, during, and after every session so you can plan with purpose, lead with confidence, and learn as you go. Whether you’re a team lead, facilitator, or part of a growing organization, epicMeets turns everyday meetings into meaningful experiences - not just for you but for everyone in the room.
Better meetings don’t just rely on the host. They happen when everyone shows up with clarity and intention.

epicMeets is a web application designed for teams of all sizes working in hybrid, remote, or in-person setups.

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Lead Smarter Meetings With Less Effort

  • Weekly team syncs
  • Planning & sprint retrospectives
  • Problem-solving sessions & brainstorming
  • 1:1s and personal development talks
  • Business reviews
  • OKR check-ins
  • Project kick-offs and milestone reviews
  • Innovation and ideation workshops
  • Culture retros and well-being check-ins

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Easy Preparation

Smart meeting planning
Agenda & Time Allocation Support
Participant pre-tasks

Guided Facilitation

Real-time flow guidance
Boost engagement
Collaboration enhancement

Smart Follow-Up

Video summaries
Task logging
Easy Follow-up

Measure What Matters

eM-Score: meeting quality metrics
Actionable feedback
Data-driven improvements

For Managers Who Want to Lead Better

epicMeets turns every meeting into a moment that matters.

Meetings are where culture is built, decisions are made, and people are either energized or drained. epicMeets helps you become a better leader by making every meeting a clear, collaborative, and outcome-driven experience.

  • Reduce stress: Replace messy, unfocused meetings with calm structure and clear expectations.
  • Save time: Shorter meetings with better outcomes and fewer follow-up issues.
  • Increase clarity: Everyone leaves knowing what was decided and what to do next.
  • Drive performance: Align your team around shared goals and boost ownership of results.
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Built With Science, Backed by Results

Developed at Aalto University in Finland and tested with over 500 real users, epicMeets blends cutting-edge behavioral science with facilitation best practices to deliver meetings that work.

We use proven methods from neuroscience, cognitive psychology, group dynamics, and learning science to build features that truly support how humans think, perform, collaborate, and remember. And because we collect real-time data on meeting experience and effectiveness, we don’t just believe our product works - we know it does.

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Try It for free in Your Next Meeting

Start improving your meetings today.

Works on any device. No install needed.

Try epicMeets for free
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“We built epicMeets to eliminate meeting frustration and help leaders create space for real collaboration, not just conversation.”

— Thomas & Robin, Co-Founders of epicMeets

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