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Using science to enhance meetings and workshops

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epicMeets is an innovative toolset created by Visentools to enhance meetings and workshops. Our experienced team is commercializing this research-driven product and service idea as part of a Business Finland-funded Aalto University Research to Business project.

We are developing a user-friendly and efficient meeting toolset that facilitates seamless collaboration and communication between individuals and teams.

epicMeets is a comprehensive toolset with an advanced app and physical visualization tools. It helps individuals and teams hold impactful and productive meetings and workshops based on the latest cognitive psychology and neuroscience research, ensuring successful outcomes and maximum value.

The project timeline spans from January 2023 to June 2024, during which we will continue to refine and enhance the toolset. Following the completion of the project, we plan to incorporate and further develop the toolset towards a release version of our service.

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Problem: the way we work is broken.

The way we work needs to be fixed. We must be able to plan and execute our meetings and workshops better. In our meetings and workshops, some participants even wonder why they are present, some are silent and passive, and many struggle to translate their thoughts and ideas into words others understand. We simply must find ways to engage and understand each other better. At the end of our gatherings, do we really ensure follow-up actions and share of responsibilities? We need tools for everyone to have great meetings and workshop experiences. 

EpicMeets is the answer.

EpicMeets was created to improve the quality of business meetings and communication. 
  • Our toolset utilizes new discoveries in neuroscience and behavioral psychology to activate our visual thinking and enhance our use of metaphors and storytelling, while also improving our memory capacity
  • Our service enhances problem definition, solution finding, innovation and ideation, clarifying issues, and co-developing ideas.
  • We help our users gain mutual understanding, communicate better, and ensure collaborative and democratic working while increasing inclusivity.
  • Our toolset enables a participatory approach, including effortless meeting planning and documentation of meeting outcomes, and smartly guides progress.
  • The method is self-guided and uses an easy-to-use facilitating software with a built-in workshop library.
Meet some of our pilot customers
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