Team Leads and Meeting organizers

Hidden costs Fight burnout Unproductive Disengagement

The Hidden costs of bad meets

Poorly run meetings cost a 1,000-person organization over 350,000 € every week—just from 7 wasted hours per employee.

Fight burnout

Recent studies (Mroz, et al., 2018; Standaert et al., 2025) also show that frustrating meetings are a major cause of burnout, adding overwhelming workloads.

Unproductive

Most meetings waste time instead of creating value. Harvard Business Review reports (Rogelberg, 2019) that 71% of senior managers find meetings unproductive, and 62% say they fail to foster team connection.

Disengagement

Despite their central role in knowledge work, studies (Rogelberg, 2019) show that 71% of meetings are unproductive—leading to wasted time, poor decision-making, and disengagement.

epicMeets is your smart meeting assistant, supporting you from planning to follow-up. Unlike traditional tools that focus on scheduling or making notes, we help teams improve their performance in meetings.

epicMeets helps you build a stronger meeting culture, one moment at a time. It guides you before, during, and after each session, so you can plan with purpose, lead with clarity, and continue to improve. Whether you’re a team lead, facilitator, or part of a growing company, epicMeets turns everyday meetings into shared, meaningful experiences.

Designed for hybrid, remote, and in-person teams of all sizes, epicMeets makes better meetings a team effort.

epicMeets turns every meeting into a moment that matters.

Meetings are where culture is built, decisions are made, and people are either energized or drained. epicMeets helps you become a better leader by making every meeting a clear, collaborative, and outcome-driven experience.

Reduce stress: Replace messy, unfocused meetings with calm structure and clear expectations.
Save time: Shorter meetings with better outcomes and fewer follow-up issues.
Increase clarity: Everyone leaves knowing what was decided and what to do next.
Drive performance: Align your team around shared goals and boost ownership of results.

Easy Preparation

Smart meeting planning
Agenda & time allocation support
Participant pre-tasks

Guided Facilitation

Real-time flow guidance
Boost engagement
Collaboration enhancement

Smart Follow-Up

Video summaries
Task logging
Easy follow-up

Measure What Matters

eM-Score: meeting quality metrics
Actionable feedback
Data-driven improvements

Built With Science, Backed by Results

Developed at Aalto University in Finland and tested with over 500 real users, epicMeets blends cutting-edge behavioral science with facilitation best practices to deliver meetings that work.

We use proven methods from neuroscience, cognitive psychology, group dynamics, and learning science to build features that truly support how humans think, perform, collaborate, and remember. And because we collect real-time data on meeting experience and effectiveness, we don’t just believe our product works - we know it does.

Meetings that actually work

Meetings Are Broken

The Hidden costs of bad meets

Fight burnout

Unproductive

Disengagement

The Solution: epicMeets App

Lead Smarter Meetings With Less Effort

For Managers Who Want to Lead Better

Easy Preparation

Guided Facilitation

Smart Follow-Up

Measure What Matters

Built With Science, Backed by Results

Try It for free in Your Next Meeting

“We built epicMeets to eliminate meeting frustration and help leaders create space for real collaboration, not just conversation.”